UFHealth.org Calendar
Available for Apollo 2 only

The UFHealth.org calendar platform offers you features you expect from a calendaring platform, and more! With your calendar you will be able to:

• Promote department-led opportunities for collaboration, research, and education.
• Feed your events to your website and view an overall view of the calendar and each event on your website’s template as if it’s part of the site.
• Assign access to specific persons in your department to manage a calendar and sub-calendars without the need for access to the website.
• Add and easily manage stand-alone events and reoccurring events.
• Add rich content, such as an agenda for a conference.

Direct support is available from Web Services by email at webservices@ahc.ufl.edu.

Jump to:

• Events (adding, editing and importing)
• Exporting Events from other platforms
• Adding a Calendar to your website
• Video walkthrough

Events

While your calendar events are pulled into your website, the information is created and updated through ufhealth.org’s platform. Events can be created one-at-a-time or imported from another platform such as Google Calendar or SharePoint.

Adding an Event

1. Select “Events” from the submenu of UF Health Calendar in the left-hand navigation menu.
2. Click on the “New Event” button.
3. Add the event’s details using the calendar interface options. Note: Under “Calendar” click on the “Select Calendars” button to choose which of your calendars to add this event to.
4. At the top of the event page, are some tabs for further information that can be included for the event such as: Content, Contact, Relationships, and Migration.

Event Details tab

These settings are for the basic details for your event such as the date, time, location, and persons connected to the event being held. This is where you would add speakers for a conference, for example, and agenda for an event, if needed.

Content tab

This tab presents style settings for your event to help make it look more visually interesting by adding a event image, and a place for an event description. The image dimension for the event image on an event page is 640×468 pixels.

Contact Info tab

Adding contact information for the event is done through this tab and it will display on the event page along with the other content added to the event. Click the “Save” button when you are ready to save the event and add it to your calendar.

Importing Events

• Click on the Events option under UF Health Calendar in the dashboard menu.
• On the screen that loads, click on the “Import Events” button on the lower right side of the screen.
• Select the calendar you want to import events into.
• Click on the import area to select the file on your computer with your events.
• Click the red “Import Calendars” button.

Editing an Event

To edit and event, click on the “Events” option under the UF Health Calendar section of the dashboard menu. This will show you a list of events, which you can filter by selecting a calendar from the list on the left side of the screen. Click on the event you would like to edit, make adjustments and save your changes. These changes should be seen on your website within a few minutes at most.

Export events from other platforms

You can export your events from Google or SharePoint and import then quickly to your UFHealth.org calendar.

Google Calendar

1. Go to https://calendar.google.com/calendar
2. Locate the calendar you want to export in the left-hand side menu.
3. Hover your mouse over the calendar’s name, then click on the three-dotted icon to see the calendar’s settings.
4. Select “Settings and Sharing” from the pop up menu.
5. On the page that loads, click on the “Export Calendar” button, which will download a ZIP file of your calendar’s events in an ical file.
6. Unzip the file and save the ical file somewhere you can easily locate it later.

SharePoint Calendar

1. Go to your calendar’s URL
2. Click the Gear icon in the upper right corner at the top of the window.
3. Click Site contents in the drop-down menu.
4. Click the calendar app, which may have a different name than “calendar”.
5. On the page that loads, click on the “Calendar” tab at the top left side of the screen.
6. In the Calendar ribbon look for a “Current View” setting (drop down menu), and select “All Events”.
7. Click the List tab in the upper right corner of the ribbon, and then click the Export to Excel option.
8. Click the OK button to export the file.

Adding a calendar to your site

You need to add a Calendar block to a page on your website, then choose the “UFHealth.org Calendar” option. It will ask for a “slug”, which you can find when logged in to ufhealth.org’s dashboard. Select Calendars and look for your calendar and the slug will be in the second column marked “Slug”.